Pricing That Works for You
Custom software is a strategic investment—an asset on your balance sheet rather than just an ongoing expense. We design every project with ROI in mind and offer flexible billing and financing options to protect your cash flow.
What We Promise
When you partner with Xeo, you can expect:- High-quality software at a more affordable price than competitors
- Flexible financing options to safeguard your cash flow
- A deep commitment to ROI
- Elegant designs that reduce training, minimize errors, and boost productivity
- Scalable solutions that grow with your business for decades to come
Read on to see how we deliver on these promises.
Our Billing & Financing Models
We provide three flexible billing models to match your project’s scope, timeline, and risk tolerance. You are not restricted to a single option; instead, you can select the most suitable billing model for each phase of your project. Our ROI Guarantee is available with any of the billing models you choose!
Time & Material
Best for evolving projects or discovery phases.You’re billed for actual hours worked, with full transparency and detailed reporting.
Benefits of the Time & Material Model- Ideal for prototyping or ongoing enhancements
- Flexibility to change course at any time
- Control without a long-term commitment
Transparency is provided via our CarePoint portal, which allows you to see hours logged in real-time.
Fixed-Bid
Best for well-defined projects with clear deliverables.Once we understand your needs, we’ll provide a fixed price with clearly outlined requirements.
Benefits of the Fixed-Bid Model- Predictable cost and scope
- Backed by detailed design and precise labor estimates
Subscription
Ideal for large or evolving projects where controlling cash flow matters just as much as staying flexible.The best of both worlds: Our subscription model combines the predictability of Fixed-Bid with the flexibility of Time & Material—plus built-in financing.
Benefits of the Subscription Model- You choose a monthly budget that fits your comfort level.
- You never pay more than your agreed monthly budget—ever.
- If our work exceeds your budget, Xeo finances the overage.
- Each month, you pay your monthly budget or the account balance—whichever is lower.
- Full transparency and progress tracking through your CarePoint portal.
- Cancel, pause, or adjust anytime, with no penalties or long-term commitment.
| MODEL | PREDICTABILITY | RISK | FLEXIBILITY | NOTES |
|---|---|---|---|---|
| Time & Material | ❌ Variable | ↑ High | ✔️ Highly flexible | Billed hourly. Best for support items or changing specs. |
| Fixed-Bid | ✔️ High | ↓ Low | ❌ Less flexible | Best for small, well-defined projects. |
| Subscription | ✔️ High | ↓ Low | ✔️ Cancel anytime | You set your monthly max. Xeo finances any overages—so you never pay more than your budget. |
Example: Imagine your monthly budget is $3,000. However, in one month, you need to complete $4,500 worth of work. Fortunately, your budget will be protected, so you only need to pay $3,000 that month. The remaining $1,500 will be financed and gradually paid off as part of your future monthly budgets. This arrangement allows you to get the work you need at an affordable price, with Xeo’s support.
Can I Afford Custom Software?
YES! Our unique structure makes high-end software surprisingly accessible:
Part-time developer cost, full-stack team power We deliver full-system architecture, design, development, and testing—without the overhead of hiring in-house.
Founder-led projects Every project is personally led by our founder, Murph McIver, ensuring clarity, quality, and ROI from day one.
Proven offshore team Our loyal development team in India—most with 10+ years at Xeo—delivers enterprise-grade results at a fraction of typical U.S. costs.
Reusable technology — Our proprietary frameworks Stratym, Xselera, and our Dashboard technology—drastically reduce the time and cost to build tailored systems.
If you can afford a part-time developer, you can afford Xeo.
Why We Focus on ROI, Not Just Cost
Custom software should pay for itself—and then some. That’s why every project we take on is designed to deliver measurable gains. Often people ask, “How much will it cost?” Who asks: "How much will it return?"
Below are real-world examples of how custom software delivered significant returns for our clients. Each one began with a deep understanding of the business—and ended with results that paid for themselves.
Real-Time Profitability Insights
By correlating time card data and labor rates with product costs and pricing, we enabled a client to calculate profitability for each shift immediately after it ended—giving managers real-time, actionable insight into performance and margin.
Optimized Dispatch and Scheduling
By integrating with Google Maps, we built a dispatch board that calculated the most efficient routes to multiple destinations. It factored in drive time, estimated service time, and labor availability—allowing dispatchers to create optimized schedules and better match staffing to workload. The result? Increased profitability through better use of labor and reduced time on the road.
These wins weren’t just about automation—they were the result of a tailored approach to each business’s unique challenges.
What challenges are you facing?
Who Owns the Software?
You do.
You can receive the source code and intellectual property rights. Your software is a business asset—not a rental. If you ever decide to move on, you can take your system with you.
We work hard to earn your trust, not trap you in.
How Much Will My Software Cost?
Let’s find out together. We’ll listen to your goals and give you a clear, no-pressure estimate.